MTE PTO Standing Rules – 2025/26

  • hereby referenced as PTO is a separate organization from the school but perceived by the community to reflect the missions and values of the school and school district.

  • Ana Alcazar, Jamie Himmerich, Kim Verner, & Natalie Moore

  • Final drafts of announcements must be emailed to the assigned teacher representative and the principal and the office manager three days prior to the announcement request.

  • School newsletter blurbs must be submitted to the Principal and the  office manager by Tuesday at 3pm prior to the Friday Newsletter.

  • A committee made up of PTO, the principal, and the office       manager will have a calendar setting meeting prior to the start of every school year. If the PTO needs to add more event dates to the calendar those dates must be approved by the the Principal. See “Meeting and Event Communication & Access” process document.

  • Anytime the PTO is using the school building for PTO sponsored events, the event must be registered with the school district and put on the school event calendar and with the Edmonds School District. This will be handled by the Principal and Office manager upon event approval.

  • PTO event details must be coordinated with the principal. This is to ensure we aren’t breaking any district policies and to work closely with the school. Generally, the PTO is able to plan and organize events. We collaborate with the school due to mutual interests. Feedback from the principal is always valuable. We are a separate organization from the school.

  • All fundraising done by students and staff for the PTO must take place outside of school hours. All fundraisers must be coordinated with the principal. This is to ensure we aren’t breaking any district policies and to work closely with the school.

  • All PTO mail will be put in our PTO lock box.

  • PTO will use the Edmonds School District Print Shop unless for a last minute need. Teachers and staff have priority at the copier. PTO can use the copier on a limited base use but will provide it’s own copier paper.

  • For insurance reasons the payment needs to be made by the school. The office manager will bill the PTO and make the payment to the 3rd party.

    1. PTO meetings with teachers cannot take place in the staff lounge during school hours. Meetings can take place during teacher breaks in rooms outside of the staff lounge if teachers volunteer to be there. Meetings with teachers can also take place outside of school hours if teachers volunteer to be there. 

  • One member of the PTO will serve on the site council committee. That committee member will make a report during every PTO meeting.

  • Class counts for kid mail are located on the RED clipboard that is usually on the assistant office manager’s desk.

  • Is contractually for MTE staff during school hours.

  • Every effort will be made to ensure documents produced for public viewing have been reviewed by no less than two members.

  • PTO may donate funds and designate the allowable uses of their donations; if the district accepts the donation, it also accepts the strings attached. 

  • The school can never make donations of any kind to the PTO. No school bought materials can be used for PTO to fundraise.

  • Are PTO’s primary contact for when we need feedback from all of the teachers. Teacher liaisons must be established at the beginning of the school year.

  • Are ordered for the PTO by the Office manager as far in advance as possible.

  • Must be approved by the librarian and office manager.

  • Must be organized with the staff member in charge of assemblies.

  • A list of students registered must be emailed to each student’s teacher, their parents, and school administration. Kindergarten and 1st grade students must be escorted to their after school class by a volunteer.

  • The PTO’s primary form of written communication for our meetings and events is our website; other forms may include school newsletter, email, text service, Social Media platforms, and paper flyer.

  • Shall be $7000.

  • can be made by the executive board or general committee.

  • There shall be a CHAIRPERSON for each event. If there is not a chairperson, the event will be canceled. The committee chairperson will attend the board meeting before the event and the board meeting after the event takes place

  • The committee chairperson(s) shall create a COMMITTEE FINANCIAL REPORT and return it to the PTO Treasurer no later than fifteen days after the event takes place, along with any RECEIPTS NEEDING REIMBURSEMENT from the PTO.

  • The district and school are legally not allowed to release contact info to the PTO. We must gather that info on our own for our events and fundraisers. 

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